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Grand Landings Membership

Grand Landings MembershipGrand Landings MembershipGrand Landings Membership
Home
Informational
  • Contact the HOA
  • Violations
  • Board Meetings
  • Membership Meetings
  • Outdated Governance
  • About this Website
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  • 4.30.25 Member Meeting
  • 8.5.25 Member Meeting
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  • Home
  • Informational
    • Contact the HOA
    • Violations
    • Board Meetings
    • Membership Meetings
    • Outdated Governance
    • About this Website
  • Hot Topics
    • 4.30.25 Member Meeting
    • 8.5.25 Member Meeting
    • PONDS
  • Home
  • Informational
    • Contact the HOA
    • Violations
    • Board Meetings
    • Membership Meetings
    • Outdated Governance
    • About this Website
  • Hot Topics
    • 4.30.25 Member Meeting
    • 8.5.25 Member Meeting
    • PONDS

4.30.2025 Membership Meeting Results

The Numbers

Unequal Representation and Procedural Irregularities Raise Questions About Bylaws Vote


The attendance records from the most recent Grand Landings membership meeting reveal a concerning imbalance in community representation. While some streets showed strong participation, others were scarcely represented, both in person and by proxy.


One street in particular, Wood Stork Lane, had a strikingly high turnout, with 15 homeowners attending in person and 22 proxies submitted. This was by far the highest level of representation in the entire community. The next closest was South Coopers Hawk Way, with 13 members present and 12 proxies. Beyond these, attendance dropped off sharply. Several streets, including Hummingbird Court, Spoonbill Drive, and Grand Landings Parkway, had only one or two attendees and a handful of proxies.


This matters because a small number of households are effectively steering decisions for the entire community. More concerning is the fact that three current board members reside on Wood Stork Lane, the same street that had the highest voting concentration. Whether intentional or not, this creates the appearance of consolidated influence and raises concerns about potential conflicts of interest, particularly when major decisions such as bylaw amendments are at stake.


The HOA board holds significant authority. However, changes to governing documents require member engagement and adherence to strict quorum requirements. When participation is disproportionately driven by one street, especially one already represented on the board, it challenges the principle of balanced representation and transparency.


Concerns Over Quorum and Proxy Use


In addition to representational imbalance, procedural concerns have surfaced. The board reported 149 total sign-ins at the meeting, including proxies. However, a detailed review of the sign-in sheets revealed only 147 unique signatures, with two households counted twice. While the board later acknowledged being “one short” following a grievance, the reality appears more complex. A comprehensive audit of proxies and sign-ins suggests the Association may have been at least 11 short of quorum, due to issues such as improperly completed proxies and questionable validity of some submissions.


According to the governing documents, no individual may hold more than five proxies. However, at this meeting, the HOA Secretary was reportedly holding ten proxies. This appears to exceed the proxy limit set in our covenants and raises questions about compliance with internal rules.

Additionally, concerns have been raised by members that some blank proxies may have been modified after submission. While this has not been formally investigated or confirmed, it highlights the urgent need for oversight and stricter controls to preserve trust in the proxy process.


To conduct official business, particularly to amend bylaws, the Association must have at least 142 valid participants, or 30 percent of membership. Once invalid proxies, over-delegation, and other irregularities are factored in, the legitimacy of the quorum becomes questionable. If quorum was not genuinely met, any votes taken, including those on the bylaw changes, could be vulnerable to legal challenge.


To date, the board has not publicly or personally responded to these specific concerns or provided documentation demonstrating that proper procedures were followed.


Transparency, Legal Standards, and Costly Oversight


This issue is about more than one meeting. It is about the credibility of our HOA’s governance. Errors and oversights like these create legal risk for the Association, force costly rework, and erode community trust, especially among homeowners who already feel disconnected from the process.


Significant time and care were invested by community members in reviewing attendance logs, validating counts, and presenting findings to the board. While a response was issued by the HOA’s attorney, it did not reference our bylaws or covenants. This omission raises reasonable concerns that the response may not have fully addressed the legal framework governing such meetings.


Questions About the Bylaw Rewrite


Now is the time to ask important questions. Why did this board choose to hire a new attorney and rewrite the bylaws from scratch, when a previous version had already been prepared by our former HOA counsel and reviewed by a diverse homeowner committee?


While updates to outdated bylaws are understandable, the decision to abandon that effort and start over with a second legal firm introduced new costs and confusion. These costs may have been avoidable.


At the April 30, 2025 membership meeting, the Board President stated there was no need to discuss the new proposed bylaws in detail, as they had been previously presented to “about 30 homes.” What was not disclosed at that time was that a key change was later introduced. The authority to increase the number of board directors was moved from the membership to the board.


Here’s what the new proposed bylaws now say:


3.1 Number. The Association shall be governed by a Board of Directors consisting of at least three (3) but not more than seven (7) people. In the event the Board increases the number of directors, a majority of the Board members may vote to fill the vacancies created by the increase in the number of directors.
This change allows the board to expand itself and appoint new directors without a membership vote. While that may be legally permissible, the fact that it was added after the initial presentations, without clear notification to homeowners, raises concerns about fairness, transparency, and process.

This is exactly why community involvement is essential. Bylaws define how your HOA operates, how decisions are made, how much you pay, and how leadership is chosen. Whether you live on Wood Stork Lane or Nighthawk Court, your voice should matter equally. The direction of the community should not be shaped by just a few households or a single street.


The Path Forward: Accountability and Engagement


This is not about one bylaw or one meeting. It is about protecting the long-term integrity of our neighborhood’s governance.


If you haven’t yet read the proposed bylaws or asked how they affect your rights, now is the time. If these issues matter to you, including voting rights, board size, transparency, or financial oversight, your participation is critical.


Let’s ask the hard questions and hold our board accountable. Not to attack, but to ensure decisions reflect the best interests of the entire Grand Landings community.


Ask Questions. Engage in Real Conversations. Demand Fair Governance and review the conversations to form your own opinion.

See the conversations

Communication with Board President conerning the delivery of the Membership Meeting 4.30.25 (pdf)Download
Response to Formal Challenge - with encl 7-2-25 (pdf)Download
Response to HOA Attorney 7.2.2025 (pdf)Download
Letter to Board President concerning Attorney (pdf)Download

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