ELECTION of DIRECTORS and ANNUAL MEETING

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The election for the Grand Landings Master Homeowners’ Association Board of Directors will be conducted by secret written ballot using the new two-envelope voting process, as outlined in the Amended & Restated Bylaws .

Voting Instructions

• You may vote for up to five (5) candidates for the Board of Directors.
   
• You are not required to vote for all five; you may select one (1) to five (5) candidates.
   
• Ballots marked for more than five candidates will not be counted.
   

1. Complete your ballot and place it in the small inner envelope (no name on this envelope).
    
2. Seal the inner envelope and place it inside the larger outer envelope.
    
3. Write your name, property address, and signature on the outer envelope.
    
4. You may mail your completed ballot — all it takes is one stamp!
    
   • Or, you may bring it with you to the Membership Meeting, as long as it is fully completed and sealed in the outer envelope.
      
   • Ballots not in the proper envelopes or missing signatures will not be counted. 

The new two-envelope voting system is designed to protect the secrecy of your vote while also ensuring that only eligible members’ ballots are counted.

Inner Envelope – “BALLOT”

• This smaller envelope is marked “BALLOT.”
   
• After you fill out your ballot, place it inside this envelope and seal it.
   
• Do not write your name, address, or any identifying information on the ballot or on this inner envelope.
   
• This keeps your vote completely anonymous when the ballots are opened and counted.
   

• This larger envelope holds your sealed BALLOT envelope.
   
• On the outside, you must write your:
   
  • Name
     
  • Property address or lot number
     
  • Signature
     
• The outer envelope allows the election committee to verify that the ballot came from a valid member before separating it from your identifying information.
   
• Once verified, the outer envelope is opened, the inner BALLOT envelope is placed in a separate container, and your vote remains confidential.
   

This two-step process ensures both security and anonymity, your ballot is counted, but no one can see how you voted.
 

• You do not have to attend the Membership Meeting to vote; your mailed ballot counts just the same.
   
• However, we encourage everyone to attend to stay informed and take part in discussions on the meeting agenda.
   
• The election process and membership meeting quorum are separate:
   
  • For the election, at least 20% of eligible ballots must be received.
     
  • For membership business, a 30% quorum (in person or by proxy) is required.
     

Thank you for taking a few minutes to vote — your participation makes a difference!